Privacy Policy

Privacy Information Notice

At Janet Birgenheier – MeaningfulWork.coach, I am committed to protecting and respecting your privacy.

This Policy explains when and why I collect personal information, how I use it, the conditions under which I may disclose it to others and what choices you have. It relates to all my business activities, not just this website.

I may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using my services, you’re agreeing to be bound by this Policy.

Any questions regarding this Policy and our privacy practices should be sent via the contact page.

Date: 03/29/2018
Next Review Date: 2019-03-29
Author: Janet Birgenheier

 

1. Who am I?

I am an Organization Development Certified Career Transformation Coach, with a Master of Science. More information can be found here.

 

2. How do I collect information from you?

I obtain information about you when you contact me via the contact form to request more information. You expressly consent to sharing this information with me when you use the form, by checking the appropriate consent checkbox.

 

3. What information do we collect & how is it used?

Your name, email address, and phone number is collected so that I may communicate with you and provide the assistance that you requested via the site’s contact form. The table in section 3.3 below outlines exactly what information I collect, and for what purpose.

 

3.0. Sensitive Data

I do not gather sensitive personal data (e.g. health, genetic, biometric data; racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, sexual orientation, and criminal convictions). I expressly request that you do not provide any such sensitive data to me.

 

3.1. Children’s information

My services are not directed to children under 13. If you learn that a child under 13 has provided us with personal information without consent, please contact me.

 

3.2. Third Parties

I will not sell or rent your information to third parties, nor will I share your information with third parties for marketing purposes.

I use a number of third-party services to help me fulfill my contractual obligations. These third-party services are listed in full below; I have verified that these third-party services are GDPR compliant (or are working towards GDPR compliance), and are certified under the EU-US Privacy Shield Framework (or are working towards certification) where these organizations are based outside of the EU.

 

3.3. Details

The following table outlines the personal data we collect and for what purpose. The table also outlines the third-parties the data is processed by or shared with, and how long the data is stored for:

Name What Legal Ground Purpose Third-Parties Data Retention
Contact Form Requests User’s full name, email address Consent To allow initial and ongoing contact with site visitors Held within WordPress database, hosted with Blue Dart Hosting Until request for deletion.
Analytics Website visitor behavior (anonymized – full IP address is NOT stored) Legitimate interests To analyze popular content, website performance, etc – so we can further improve. Google Analytics
Google complies with the EU-US Privacy Shield Framework as set forth by the US Department of Commerce regarding the collection, use and retention of personal information from European Union member countries and subject to enforcement by the Federal Trade Commission. Google, including Google Inc. and its wholly-owned US subsidiaries, has certified that it adheres to the relevant Privacy Shield Principles, including for Google Analytics.
Server Logs IP address Legal obligation To help prevent DoS (Denial of Service) attacks; for website security and diagnostics. Blue Dart Hosting
Personally Identifiable Information is not tracked, with the exception of IP addresses within server logs used for security purposes.
Server logs are in turn rotated frequently, and archived for no longer than three months.

 

4. Controlling your information

You have certain rights concerning the information we hold about you, as defined under the General Data Protection Regulation. If you wish to exercise these rights, please contact me, including your email address in the first instance (this is the unique identifier we use to identify and collate personal information).

 

4.0. Requesting a copy of your information

You may request a copy of any data we hold about you. Upon request, we will provide a CSV file (which you may open in a program such as Microsoft Excel) containing the personal data we hold on record about you.

 

4.1. Updating or correcting your information

The accuracy of your information is important to me. If you change your email address, or any of the other information I hold is inaccurate or out of date, please contact me so I may correct your records.

 

4.2. Deleting your information

You have the right to request erasure of your personal information. Unless there is a compelling reason for the data not to be erased (for example, if I need to use that data to fulfill my contractual or legal obligations), your personal data will be deleted on request.

4.3. Automated decision making

I do not use any personal information for automated decision making or profiling; your data is not subject to automated decision making or profiling.

 

5. Use of “cookies”

Like many other websites, the Janet Birgenheier – MeaningfulWork.coach website uses cookies. Cookies are small pieces of information that are stored on your computer or mobile device when you visit a website.

The cookies we use are “1st party” cookies. We don’t use any “3rd party” cookies (these are often used to track behavior across a range of websites, so targeted advertising can then be applied. We don’t do this!!) The following list outlines what I use cookies for:

  • Google Analytics: Google Analytics sets cookies to help me accurately estimate the number of visitors to the website and what content is most popular. This helps to ensure that my website is responding to your needs in the best way possible.

By using and browsing the Janet Birgenheier – MeaningfulWork.coach website, you consent to cookies being used in accordance with this Policy.

If you do not consent, you must turn off cookies or refrain from using the site. Most browsers allow you to turn off cookies. To do this, look at the HELP menu on your browser. Switching off cookies should not noticeably restrict your use of this website.

 

6. Security

I take security seriously. In order to protect your information from loss, misuse or unauthorized access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect. These steps include the following:

  • Data minimization
  • Password best practice
  • Security best practice concerning devices (PCs, laptops, mobile devices), online accounts, website hosting, physical access and storage
  • Staff training and accountability on data protection

 

7. Data Breaches

Our Data Security Policy includes a clear process for handling a personal data breach, should one occur. Where appropriate, Janet Birgenheier – MeaningfulWork.coach will promptly notify you of any unauthorized access to your personal information.

 

8. Complaints

If you wish to raise a complaint on how I have handled your personal information, you can contact me directly and I will investigate the matter.